Attention all vendors
Rules and Regulations
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All vendor fees are required by 10/1/2024
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Applications are due in NO LATER THAN 09/30/2024
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Alcohol sales are only permitted by the knights of Columbus.
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All vendors welcome just keep in mind we are family friendly.
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Max tent size is 10x10 if special accommodations are needed please reach out to organizers.
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ALL VENDORS MUST BE COMPLETELY SET UP BY 11:45 AM
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Only service animals are allowed
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Vendors are required to supply their own tables chairs and tents (accommodations are available at an aditional cost)
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To prevent accident or injury all vehicles must be removed from the event grounds by 11:45 am and will not be permitted back on the field prior to 11 pm. exceptions can be made after 9pm with authorization from event host and a proper escort.
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There will be a designated area for vendors to park staff will let you know where upon arrival
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Entry to the grounds begins 3 hrs prior to event.
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Vendors will be permitted to play music via a small bluetooth speaker at a respectable volume.
ADDITIONAL GUIDELINES
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Vendors may not sell items bearing the event name or likeness.
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Professional behavior and dress is required and will be determined at the sole discretion of Royal
Events. -
Small radios are allowed. Amplification equipment is NOT permitted. Vendors are PROHIBITED FROM SMOKING WITHIN THE EVENT SITE.
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Vendors are prohibited from having animals within the confines of the event, except for legitimate service animals as authorized by State Statute and ADA standards.
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"Pushing" sales to passing customers is prohibited.
VENDOR FEES:
Vendor fee is Non-Refundable and Non-Transferable. In case the event must be cancelled for reasons out of organizer's control (i.e. inclement weather as tornadoes and hurricanes, government imposed regulations, Act of God, venue related issues, etc.), event will be rescheduled and the new date will be announced to all registered vendors in the event. Refunds will not be accepted due to already inquired expenses on organizer's behalf as advertising and promotion, permits and licenses, venue rental fees, etc. In case the organizer must cancel the event with no rescheduled date set, vendor fees will be refunded.
CHECK-IN, SET-UP AND BREAK-DOWN
All vendors must check in at the information tent.
Each vendor is provided with a 10' x 10' space which can accommodate a 10×10 tent, or if requested and paid for a larger size booth. If you go outside the assigned space, you will have to pay for additional space! Each vendor can provide its own tent, tables and chairs for displaying the merchandize. Vendors need to provide their own set up, including tent, tables and chairs. Vendors understand that are responsible for all needed display props, including table/ chairs/hanging materials/ signs/ etc.
Volunteers will be present to direct vendors to their assigned area for set-up beginning two hours prior to the event start time. Please do not arrive prior than 2 hours ahead of the start time for set up. Your booth assignment, with the name of your business and booth number, will be displayed on the ground. Due to safety reasons, vendors who arrive after the start of the event, may forfeit pre-assigned booth location and be assigned an alternate location. All vendors must be completely set up 15 minutes prior to the event start and remain set-up and in place until the event end time.
Vendors will be allowed to proudly display company banner and signage to identify their business.
Vendors will be able to sell their merchandize and are responsible for reporting sales tax to the County.
While Event premises are being occupied under this agreement, the host will provide no insurance; any insurance must be placed and paid by the exhibitor. I hereby relieve the management of the safe keeping of the property while said properties are at this festival.
For electricity needs, please contact us for each event and we can advise you accordingly. Additional charges may apply for electricity requests.